Scout Fair

Scout Fair

April 6, 2019

NRG Arena

10:00 am - 3:00 pm

Scouts and the entire family will enjoy visiting hundreds of booths with fun activities and crafts, learning Scout skills, meeting new friends and tasting the delicious outdoor cooking. Meet leaders and Scouts from your neighborhood. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area. Watch demonstrations, interact with participating booths from our community partners and pick up free offers.

 

2018 Pictures       2017 Pictures       2016 Pictures

Scout Fair is open to the public and is free; NRG parking is typically $12. There are hundreds of activities at Scout Fair that the entire family will enjoy. Packs, troops, crews, ships and posts from around the council set up interactive booths to show our community what Scouting is all about, and to share Scouting skills with fellow Scouts and Scout leaders. Booths have typically included crafts, games, rope making, orienteering, obstacle courses, first aid activities, art, hobbies, gardening, leatherworking, music, nature activities, outdoor cooking, rope bridges, putt-putt golf, catapults and much more. Scouts and parents work together to set-up and run the booth. For more information regarding booth registration, ideas and rules and regulations, please refer to the leader informationBring comfortable walking shoes and your camera. Share your Scouting memories with us on social media and remember to tag the Sam Houston Area Council

Plan your day to capture the many activities at Scout Fair:

  • Indoor booths -  Visit hundreds of fun, hands-on activities and crafts
  • Outdoor booths - Sample dutch oven creations and other camp food delicacies
  • Scouting resource booths - Receive information about the council’s exciting programs
  • Scout Shop - Shop for all of your Scouting needs
  • Fleet - Sea Scouts demonstrate their unique boating opportunities

The Conservation Corner has exhibitors from a variety of businesses, non -profits and city, state, and federal agencies that display information and hands-on activities related to the natural sciences, resource stewardship, and animal science. learn how to have fun in the outdoors while offering service opportunities and ideas to help manage our resources for future generations. Areas of interest on display:

Geology and Natural Resources featuring fossil and mineral identification and hunting, gold panning, conventional and renewal energy exhibits, forestry and an opportunity to have your picture taken with TRex or Smoky Bear.

Area Parks and Museums featuring program and service opportunities as well as live snakes, insects and other critters.

Aquatic Ecology featuring Fishing’s Future Aquatic Ecology Arena with touch tanks with live marine critters, casting area to catch plastic fish, fishing knot tying as well as the ability to work on parts of A Bear Goes Fishing Elective, Fly Fishing, Fish and Wildlife Management, Soil and Water Conservation, Oceanography and Kayak Merit Badges.

The STEM areas feature demonstrations and hands-on activities related to some of the latest exciting developments in science and engineering as well as often overlooked technology that makes modern life possible. Exhibits include demonstrations on robotics, astronomy in the portable planetarium, welding, etc. The University of Houston Atmospheric Science truck will also participate in two instrumented balloon launches from their research instrumented truck. It also offers an opportunity to learn about careers in related areas.


Scout Fair coupon books are a brilliant way for units to raise money and prepare Scouts to earn their own way! The Scout Fair coupon book offers great savings for the buyer, while Scouts earn commissions for every $10 coupon book purchased. Buyers support the Scouting program while receiving hundreds of dollars in valuable savings from partners such as Dick's Sporting Goods, Buffalo Wild Wings, Luby's, Fuddruckers, Houston Dynamo/Dash the Houston Astros and many more. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, for funds turned in on or before Scout Fair. Participate at Scout Fair with a booth and earn an additional 10% commission. Units can also take advantage of early bird turn-in dates offering 5%, 3% and 1% additional bonus commissions. In addition, your Scouts will qualify for prizes once they sell 15 coupon books. Please refer to the Scout Fair prize brochure for prizes and sales levels. 

Sign up to Sell Coupon Books       Turn-in Locations        District Contact

Coupon Book Store Front Selling

Coupon book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmers markets, sporting events, or parking lots where units have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision-making, and participation. Scout Fair coupon book booths help Scouts:

  1. Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
  2. Connect - by establishing communications to business managers and obtaining permission to hold a booth sale; and
  3. Take action - by building confidence in themselves and their abilities, as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.

Scout Fair coupon book booths also help Scouts expand their sale goals and encourage them to go beyond friends and family for making sales. Before contacting a business, read the coupon book booth selling guidelines at businesses.

Coupon Book Selling Guidelines

Coupon Book Sales Booth Guidelines, Rules and Procedure

Scout Fair coupon book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmer’s markets, sporting events, or parking lots. Units must have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision making and participation.

Selling coupon books help Scouts:

  • Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
  • Connect - by establishing communications to business managers obtaining permission to hold a booth sale;
  • Take Action - by building confidence in themselves and their abilities as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.

Guidelines to Obtain a Booth

  1. Obtain rules, regulations, and equipment supplied by the booth location organization.
  2. To submit a request for certificates of insurance go to www.shac.org/forms.
  3. Units will comply with local municipal ordinances and obey the Scout Oath and Law.
  4. Units are not limited to their district areas, but we recommend trying to sell in your district area first prior to traveling outside of your district area.
  5. Kroger Booths: Kroger has partnered again with the council. Kroger has continued to commit as title sponsor providing discount coupons in each of the coupon books. For questions, contact shac.scoutfair@gmail.com.

Unit Scout Fair chairs are required to register for a Kroger booth through the link available at www.shac.org/scout-fair-leader-page/#Coupon-Books.

Violation of these policies may negatively impact future participation. Booths for all Kroger locations are confirmed and managed through the council. Do not contact Kroger managers directly; only units with confirmed Kroger locations may sell coupon books.

  • Kroger booths are scheduled in four-hour blocks.
  • Units will be permitted to register for up to four Kroger booths during the initial registration period. This allows all units to be given the opportunity to request at least one Kroger booth. The registration link will be posted on www.facebook.shac.org/shac.bsa.
  • After the initial registration period, units can then register for additional Kroger booths.
  • Please remember that each unit (pack, troop, crew, ship) needs to designate only one person to schedule the unit’s Kroger booth appointments, and the designated person can only schedule for that one unit. There is no exception to this rule. Booking by more than one person subjects the unit’s appointments to cancellation.
  • All Kroger booths are pending council approval. A reminder email will be sent approximately 24 hours before your appointment. This email must be on-site during the booth sale and presented to the Kroger manager confirming the date and time slot.
  • Units are responsible for confirming appointments. The best way to confirm a booth appointment in real time is to use the Genbook app available on Apple or Android, or use the Genbook system.
  • Appointments need to be cancelled in Genbook to so another unit can use the spot.
  • To cancel an appointment, use the Genbook system and click on “Manage an existing appointment” in the top right corner. Use the same email address that was used to original book the appointments. If you do not know your password, simply click “Forgot your password”, enter the same email address used to book the appointments, and follow the directions.

Booth Supplies

  • Coupon books
  • tables and chairs
  • unit displays of activities and events
  • Sales Banner / Posters. Scout made poster can have the greatest impact. Make sure post can be read from a distance of at least 15-feet.
  • Decorations
  • Appropriate clothing for the weather: coats, sunscreen, raincoat
  • Snacks / drinks
  • Canopy, if needed

Guidelines for Booth Sale

The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow youth protection guidelines. Highlights include:

  • Two-deep leadership on all outings required.
  • No one-on-one contact between adults and youth members.
  • The buddy system should be used at all times.
  • Discipline must be constructive.
  • Tour plans must be filled out, but are not required to be filed. www.shac.org/tour-plans
  • Scouts must be in field uniform to identify them as a member of the Boy Scouts of America. Activity uniforms (Scout t-shirt) are not to be worn.
  • The booth/table must be a minimum of 10-feet from the doorway and not block any customer’s entrance to the store. Scouts must stand next to the table and not step out in- front of a customer blocking their path in and out of the store.
  • Tables must have a table cloth/covering and appropriate identification signage identifying the Scout Fair sales and the Boy Scouts of America.
  • Only unit leaders or unit coupon book chair’s phone numbers may be provided to customers.
  • It is up to the unit treasurer whether checks will be accepted by the unit for coupon sales, please determine this prior to booth sales. Have a cash box with change. Secure the cash box appropriately to avoid theft.
  • Be sure to thank the store manager or business manager for allowing your unit to hold a booth.
  • Say thank you to customers and non-customers.
  • Tipping is not accepted; however, donations are accepted and must be turned in to council toward coupon book sales. Please make this clear with parents and Scouts.

Sales Tips

Schedule Scouts in blocks no longer than one to two hours at a time. Try and rotate as many Scouts in the booth to ensure equal selling opportunity. Successful Booths typically have two to three Scouts at a time, but higher traffic locations with multiple entrances will require more Scouts. Encourage Scouts to be positive. Create scripted one-liners for the Scouts to use, “Support Scouts and get hundreds of dollars of value in coupons.” or if at Kroger, “Want to save on your purchase today?” Get creative, yet be truthful. Make attractive table displays. Display a unit goal poster and pictures of activities in which the unit has participated. Advertise your unit, its goal and how the funds will be used.

Promote

Ask parents to promote your booth sells on social media apps (e.g., Facebook, Nextdoor).

Contacts

Kroger Booths

Kroger managers allow units to sell Scout Fair coupon books in front of their stores. Units must register to reserve a time and location. Do not contact the store manager. Read the Kroger coupon book booth selling guidelines before registering. The registration link will be posted on Facebook.  

  • Kroger booths will be scheduled in four-hour blocks.
  • Each unit will be permitted up to four Kroger booths during the initial registration period.
  • Units who do not follow this policy will have their registration deleted.
  • After February 3, 2019, at 11:55 pm, units can register for additional booths; be courteous to other units.

Units can sell coupon books at other locations given they have permission from store management and follow the store rules and regulations and the coupon book booth selling guidelines. 

Kroger Booth Sign-up 

 

Prizes

Scouts that attend Scout Fair, participate at Scout Fair or sell Scout Fair Coupon Books will receive a participation Scout Fair participation patch. Unit leaders will receive the participation patch from their district professional at Scout Fair.  The unit leaders will distribute the patches to participants. Scouts who sell 15 Coupon Books will receive a super salesman patch, and can choose from many awesome prizes.

Scouts earn one point for every Coupon Book sold. Points are available in denominations of ten, five and one. If a Scout accumulates less than the 15, the points can be redeemed at the Winner’s Circle at Scout Fair only. Prizes in the Scout Fair prize brochure begin at the 15 prize point level; points expire August 31th each year. Points do not have cash value. Combining of sales between Scouts for prizes is not allowed. Consult your district Coupon Book chair for turn-in procedures.


Weekly Drawings

Scouts who sell 15 Coupon Books will receive the super salesman patch and will be entered into the weekly drawing. A total of 10 weekly drawings are held every week between February 1 – March 28, 2019. Scouts can enter multiple times to increase their chances of winning. The weekly drawing entry is located on the money turn-in envelope. Winners will be posted on our Facebook page. Drawing prizes will be distributed at Scout Fair.


Bonus Prize: 219 Level

All Scouts that reach the 219 bonus level will be invited to participate in Scout Fair Top Seller Party, a special celebration event held at Scout Fair where the top three council sellers will be announced. Also, at the celebration, all 219 bonus winners will receive a game experience voucher from Houston Dynamo/Dash. The voucher includes two tickets (one Scout, one adult) to a Houston Dynamo home game • Pre-game experience (watching field side warmups, high fiving players in the rally tunnel, US flag ceremony, color guard, etc. subject to availability).

There will be a special celebration for all 219 bonus prize winners at Scout Fair; however, the names of the winners must be submitted below by April 1, 2019 to be recognized at Scout Fair. The deadline to submit all bonus prize winners is the day of Scout Fair. Bonus prizes are subject to availability after Scout Fair, and are not guaranteed. SHAC reserves the right to substitute this bonus prize for an equal or greater value prize after this deadline date has passed. 

       

  

Submit 2019 Bonus Prize Winners (opens soon)

 


Every pack, troop, crew, ship and post is encouraged to host a booth at Scout Fair. This is your opportunity to show our community what Scouting is all about, and to share your Scouting skills with fellow Scouts and Scout Leaders. The planning and teamwork involved in booth participation provides great fun and learning opportunities. Participate at Scout Fair, with a booth and earn an additional 10% commission when registered by March 22. Turn in your funds by early bird bonus dates and earn additional commissions.  The prize brochure features prizes for various sales levels. Scouts who sell at least 218 Scout Fair coupon book bonus level will receive an additional bonus.

Selling Scout Fair coupon books not only sustains the Scout Fair event and other council programs, it also provides a great fundraising opportunity for your unit and prepares Scouts to earn their own way. Each coupon book sells for only $10 but offers $100's in savings. When Scouts sell 15 or more coupon books, they'll earn the Super Salesman patch, qualify for entry in weekly drawings and earn great prizes from the Scout Fair coupon book prize brochure. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, with funds turned in on or before the day of Scout Fair.

A variety of resources are available for leaders:

      Coupon Book Turn-in Locations    District Contact     Coupon Books     Resources    Contacts

 

 

Scout Fair Booths

Every pack, troop, crew, ship, and post is encouraged to participate in Scout Fair. Units that participate at Scout Fair with a booth earn an additional 10% commission on Scout Fair coupon book sales. Units must register for a booth by March 22. 

Every unit is encouraged to sponsor a booth at the fair. This is your opportunity to show our community what Scouting is all about and to share your Scouting skills with fellow Scouts and Scout leaders. In the past, booths have included craft stations (Cub Scouts), rope making (Scouts), orienteering (Venturing), and law enforcement (Exploring). Keep it simple and fun. By involving all the Scouts and parents in your unit, booth preparation and set-up, manning and take down can be shared to keep it simple and make it fun. Each unit hosting a booth will receive a ribbon.

Booth Registration

The unit leader needs to register the booth by March 22. 

Unit Booth Registration

Booth Set Up: Booths are set up on Saturday from 6:00 - 10:00 am. Booth assignments will be posted on council Facebook page no later than Thursday before Scout Fair.

Booth Breakdown: Booths must remain until 3:00 pm, even if you run out of supplies. When one unit begins to tear down early, other units follow. This is disrespectful to the participants who may not have had a chance to visit all the booths. No exceptions will be made. Place trash in receptacles before leaving. For more information regarding booth rules and regulations, please refer to the Scout Fair booth safety guidelines. For questions, contact your district Scout Fair chair or district executive.  

Booth Safety Guidelines

Booth Safety Guidelines


General    Outdoor    Shooting Sports    Climbing    Miscellaneous

The safety of our youth, volunteers, staff, and employees is an important part of the Scouting experience. Youth develop traits of citizenship, character, fitness, and leadership during age-appropriate events when challenged to move beyond their normal comfort level, and discover their abilities. This is appropriate when risks are identified and mitigated. The Scouting program, as contained in our handbooks and literature, integrates many safety features. However, no policy or procedure will replace the review and vigilance of trusted adults and leaders at the point of program execution. Commit yourself to creating a safe and healthy environment by:

  • Knowing and executing the BSA program as contained in our publications
  • Planning tours, activities, and events with vigilance using the tools provided
  • Setting the example for safe behavior and equipment use during program
  • Engaging and educating all participants in discussions about hazards and risks
  • Reporting incidents in a timely manner

Thank you for being part of the Scouting movement and creating an exciting and safe experience for every participant.

Preface

All participants at Scout Fair must be familiar with and adhere to the requirements in this manual. In addition, all applicable Boy Scouts of America practices, policies, and guidelines apply to this event and program areas. In the event these requirements conflict with BSA documents/policies or local, state or federal laws the more stringent requirement applies. Activities not covered by this document or another BSA practice, policy or guideline must be approved by event coordinators and the Scout Fair Risk Management Chair. Participants that do not meet or follow the following safety requirements will not be allowed to participate or may have their booth activity stopped.

General Safety Requirements

All Scout Fair booths and activities must meet the current Guide to Safe Scouting.

Adult Supervision: Adults/leaders must be present in booths at all times. For safety reasons, there should be at least one leader and one additional adult in the booth at all times. Per BSA policy, there is never to be one-on-one contact between an adult and a youth (unless it’s a Scout with his or her parent/guardian). www.shac.org/two-deep-leadership-2018-02-06. It is recommended that all adults volunteering in the booth take Youth Protection Training (YPT) at My.Scouting.org.

Age-appropriate Activities: Activities and booths must adhere to the Age-Appropriate Guidelines for Scouting Activities. This means some booth activities may be appropriate for older Scouts but not Cub Scouts.

Chemicals/Fuels: Flammable liquids, chemicals, or harmful hazardous substances are prohibited. This includes propane tanks of any size.

Emergency Equipment/Exits: All fire extinguishing equipment (e.g., fire extinguishers, fire hoses, etc.) must be unobstructed and accessible at all times. All exits and aisle ways to exits shall be maintained free and clear at all times.

Extension Cords: All electrical cords/wires must be in good condition. Cords on the floor must be taped to floor to restrict movement and prevent tripping.

Fires: No fires or open flames inside NRG Arena. Charcoal off the ground fires will be permitted outdoors.

Injuries: Call 911 for emergency situations and immediately contact the Health & Safety Team and/or your Hall Coordinator. Non- emergencies should be referred to the NRG First Aid Station located in the main lobby.

Noise: Booths shall not conduct activities that generate continuous load noise (≥ 90 decibels for more than an hour) or is deemed a nuisance to adjacent booths by the Safety Team.

Prohibited Activities/Items:

  • Aerosol cans
  • Animals (except for service animals and vendor approved animals)
  • Bicycles, motorbikes, skateboards, scooters, hoverboards, roller skates/blades/shoes or the like
  • Climbing on any statues or permanent structures.
  • Drones
  • Fireworks
  • Human pyramids
  • Helium inflatables or balloons
  • Live or cut trees, hay or straw
  • Noisemakers (e.g., air horns, cowbells, etc.)
  • Sand, gravel, dirt or topsoil
  • Weapons (e.g., firearms, mace, etc.) – Knives 4 inches or less are allowed
  • Whistles, air/fog horns, etc.
  • Any item deemed inappropriate or hazardous by the BSA safety team

Security: Security is provided the day of the event to help ensure the safety of equipment inside NRG Arena. Valuable items left in your booth area are at your own risk.

Setup: There is no booth setup on Friday evening. Booth setup is only from 6:00 am – 10:00 am Saturday morning. The event starts at 10 am sharp. All necessary personal protective equipment (e.g., helmets, safety glasses, gloves, etc.) must be worn during set up/tear down.

Smoking: No smoking or use of tobacco products are allowed inside NRG Arena, at the entry/exit ways, or around Scouts.

Staffing: Proper staffing (in addition to adult/leader supervision) must be provided to control people waiting to participate in booth activities. Control must be maintained to keep people safely lined up and to not interfere with any other activity.

Surface Safety: Exhibits featuring jousting, climbing, or other possibilities of youth falling, must provide padding equivalent to gym mats (aerobic/exercise pads are not acceptable). Also, age-appropriate (sized) protective clothing, helmets, and gloves must be provided. Frames made to contain pads must be padded and all bolts/nuts must be padded. All balls or projectiles used to knock down objects such as paint cans, plastic bottles, must be contained within the booth boundary.

Tools: Use of any gasoline power tools is prohibited. All tools require adult supervision.

Vehicles in NRG: Vehicles cannot drive inside NRG Arena to set up booths. Bring your own dollies, hand-trucks and/or wagons, etc. to transport items to your designated booth. Vehicles for outdoor booths to transport large displays (e.g., boats, etc.) must coordinate with the safety/security team at the event. Liquid and gas-fueled vehicles and equipment displayed at the fair must adhere to the following:

  1. Batteries must be disconnected
  2. Fuel in the tank shall not exceed the greater of one-quarter tank or two gallons
  3. All vehicles must have a lockable gas cap
  4. Fuel tank openings shall be locked and sealed to prevent the escape of vapors

Water Usage: Unit exhibits involving water must provide and use mops to keep floors and walkways dry at all times to avoid a slip and fall.

Outdoor Booth Requirements 

Cooking/Fires

  1. Fires will only be fueled by charcoal. No liquid fuel, such as propane, can be used to ignite charcoals on the premises.
  2. No other fuels are permitted. This means no wood, grass, straw, hay, etc.
  3. Cooking fires cannot be built directly on the pavement. Use a steel plate, garbage can lid, concrete blocks, BBQ grill with legs, etc. to keep cooking fires up off the pavement.
  4. Ashes cannot be left or scattered, they must be placed in specially marked receptacles located outside or taken with you.
  5. Two fully charged multipurpose (ABC) fire extinguishers must be provided by each unit and displayed in an easily accessible location in the booth. Sand and/or water buckets are not acceptable.
  6. Hot pad gloves and safety glasses must be worn by people for protection against hot grease splatters.
  7. Disposable serving gloves are to be worn by participants serving food samples.
  8. Wash stations must be provided for hand washing by all units participating.

Flint and steel

  1. All fires must be made in a proper fire pit - such as a tuna tin can with no sharp edges. Scouts staffing the activity as well as participants must wear age-appropriate safety glasses.
  2. Frayed rope is the only material acceptable to use as tender at Scout Fair.
  3. Leather gloves should be used by all Scouts and staffers when holding the flint.
  4. Age-appropriate safety goggles must be worn by all participants and staffers.

Vehicles/Parking

  1. There will be someone outside in the area to assist in locating your booth space.
  2. Vehicles towing trailers will not be permitted to park in the parking lots containing outdoor booths during the duration of the show.
  3. All vehicles must be removed from the outdoor booth display area 1 hour before the show begins (i.e., 9:00 AM) and will not be permitted to re-enter the area until after 3:00 PM.
  4. Security and law enforcement personnel will be on site to answer any questions. 

Shooting Booth Requirements 

All shooting activities must adhere to the BSA National Shooting Sports Manual. The Archery activity will be sponsored by the Sam Houston Area Council Shooting Sports Committee.

Archery

  1. If there is only a display of bows, arrows and accessories, the booth may be anywhere in NRG Arena. Displays must be supervised at all times.
  2. If arrows are to be shot, the booth must be at the end of the aisle and the archery range must be placed so two sides of the building forms two boundaries of the range. The other two boundaries must be well marked and some distance from the shooting lanes.
  3. Commercial, institutional quality indoor archery targets (such as Ethafoam) must be used. (Bales of hay and common Styrofoam blocks cannot be used).
  4. Targets must be placed in the front of one of the solid walls.
  5. Bow must be lightweight, pulling less than 25 lbs.
  6. Arrows must have target points.
  7. Shooting will be done only by trained members of the unit carrying out the demonstration and under the constant supervision of an adult.
  8. All equipment must be safely stored out of reach of visitors.

BB Gun/Air Rifle: This activity will not be offered this year.

Rubberband Guns/Slingshots

  1. Age-appropriate safety glasses must be worn by all participants.
  2. A safe backstop must be in place.
  3. A safe firing line must be in place.
  4. Shooting must be at targets only. No shooting at each other. Human form and zombie silhouette targets are not approved for use.
  5. The activity must be contained within the assigned area.
  6. Slingshots are not an age-appropriate activity for Cub Scouts at this event.
  7. A range master must be present and a 1-to-1 adult-to-youth ratio must be used.

Tabletop Catapults

  1. Only tabletop catapults are acceptable.
  2. Age -appropriate safety glasses must be worn by participants as well as those staffing the activity.
  3. All apparatus, including projectiles, must stay within confines of booth.
  4. Only soft objects are acceptable as projectiles.
  5. No exposed sharp edges, corners or exposed bolts or nuts. Must be padded.
  6. Only fixed targets are acceptable. (No catching of any type of projectile).
  7. Staffing (in addition to activity Supervisor) must be provided to control people waiting to participate in the activity. Control must be maintained to keep people safely lined up and to not interfere with any other activity. 

Climbing / Pioneering Requirements 

Climbing

  1. Climbing activities and portable structures must adhere to the BSA Belay on Manual.
  2. Structures must be structurally sound.
  3. Climbing activities or demonstrations that would require a belay system (i.e., climbing above shoulder height) is not allowed.
  4. Climbers must be protected by spotters. In addition to spotters, mats or pads should be placed at the base of structures.
  5. Bolts used to secure hand or footholds must be load rated for climbing purposes. No bolts used from a home improvement store (e.g., Home Depot, Lowe’s, etc.).
  6. .A picture/diagram of the exhibit along with a detailed description of the operation, must accompany your unit participant’s application. Email your pictures/diagram to Dennis Olheiser at dennisolheiser@gmail.com.

Monkey Bridges

  1. Monkey bridges may not be constructed higher than 5 feet above the surface nor may they be longer than 40 feet.
  2. The shoulder height of the crosser should be at least the distance between the hand ropes and the foot rope. (4 feet tall at the shoulder if the distance between the hand rope and the foot rope is 4 feet).
  3. Only one person is allowed to cross at a time (no one else even touching the ropes).
  4. Each youth crossing the bridge must be accompanied by two adults (one on either side) walking beneath them to serve as "spotters". One of the adults must be a member of the unit (one adult may be the youth's parent).
  5. Floor pads are not required for monkey bridges (due to requirement No. 4).
  6. No swinging or any form of horseplay is to be tolerated.
  7. A picture/diagram of the exhibit along with a detailed description of the operation, must accompany your unit participant’s application. Email your pictures/diagram to Dennis Olheiser at dennisolheiser@gmail.com.

Pioneering

  1. Adult leadership must be present in the booth at all times (during construction, during display and during take down).
  2. The structure shall be structurally sound. Ties and lashings must be strong, tight and substantial. They must be checked frequently.
  3. Anchoring ropes must avoid friction against sharp edges of the supporting structures.
  4. Climbing on structures such as signal towers, etc. that have walking surfaces above 5 feet, must be limited to members of the unit putting on the display.
  5. Only one person is allowed to climb on a structure at a time and a "spotter" must be used at all times.
  6. More than one person will be allowed on bridges with spotter on and next to entry and exit ramps as well as on the bridge itself. Adequate handrails, (at least two and preferably three) must be provided for the walking area as well as entry and exit ramps.
  7. Pioneering Projects that have the potential of a participant falling and/or slipping, must provide a helmet (age appropriate) and the individual must be secured by rope and belayed with proper equipment. Mats (per floor safety requirements) must also be provided.
  8. A picture/diagram of the exhibit along with a detailed description of the operation, must accompany your unit participant’s application. Email your pictures/diagram to Dennis Olheiser at dennisolheiser@gmail.com. 

Miscellaneous Requirements

Cancrusher – Recycling

  1. Provide age-appropriate eye protection/safety glasses and gloves.
  2. Guard against pinching of hands and fingers.
Cub Pushmobile: This activity will not be offered this year.

Jousting

  1. The ends of the device used for jousting must be well padded.
  2. All participants must wear age-appropriate helmets, safety glasses and leather gloves.
Knife Handling
  1. Provide age-appropriate leather gloves for each participant.
  2. Provide a guard on “Mill Files” for sharpening.
  3. Utilize safe practices as outlined in the Whittling and Totin’ Chip
Nails and Hammer
  1. Age-appropriate safety glasses and leather gloves must be worn by all participants.
  2. Nails must be started by an adult pre-nailing it in board.
  3. Aluminum nails are suggested.
Tire Safety
  1. Tires must be safe with no exposed metal belting that can cause injury upon contact.
  2. Stacked tires must be secured so as not to fall over.
  3. You must take all tires used in the booth home with you. In addition, laws prohibit the disposal of tires in commercial trash dumpsters.

Booth Planning and Ideas

Booth Planning and Ideas

How to Organize a Scout Fair Booth
  • Units must name a booth chair.
  • Pick an idea for your booth.
  • Register your unit for booth through our online registration system. Booth participation registration must be completed on or before March 22.
  • Start planning now and get your activity ready.
  • Practice the game, craft or skill with the rest of your unit and have the boys learn their duties.
  • Please note: Units selling coupon books that register by March 22 receive 10% participation bonus on all monies turned in on or before the day of Scout Fair.

Booth Regulations:

  • Standard booth sizes are 10’ x 10’, 10’ x 20’ or 20’ x 20’
  • For safety reasons, there should be at least one leader and one additional adult in the booth at all times. Per BSA policy, there is never to be one-on-one contact between an adult and a youth (unless it’s a Scout with his or her parent/guardian). www.shac.org/two-deep-leadership-2018-02-06. It is recommended that all adults volunteering in the booth take Youth Protection Training at My.Scouting.org.
  • Bring your flag or banner to identify your unit and sponsor.
  • Tables and chairs can be rented through the online registration system in advance and must be paid for at that time. They will also be available for rental on the day of the event. You are welcome to bring your own tables and chairs.
  • Activities and displays using tents will need to be self-supporting; there is no area to put stakes in the ground.
  • Review the Booth Safety Guidelines for all booth safety requirements. wwwshac.org/booth

Booth Set-up and Clean up:

NRG Arena set-up time is on Saturday from 6:00 -10:00 am. Please refer to the Unit Leaders Guide for parking fees on Scout Fair day. Vehicles will not be allowed to enter the building. Units may drop their items near the designated overhead doors and then park their vehicles. Vehicles may not be left at the doorways while items are moved inside. The overhead doors will be closed at 9:00 am and will not be opened until after 3:00 pm. Your booth should be set up and ready by 10 am Saturday. The show area must be completely clean at the conclusion of Scout Fair. All equipment and material must be removed at the end of the show - NOT BEFORE!

Booth Planning:

Keep these tips in mind when planning your booth:

  • Make it alive and fun! Be sure all youth members get in on the act- this is their show. Schedule a rotation of dens, patrols, or squads and don’t forget the adult supervision.
  • Subject Knowledge Youth members should be conversant with the topic of the booth. Scouts should be able to describe activities in their own words and answer questions about their booth.
  • Audience participation! Involve the audience. Invite them to try their own cooking, be a participant in a game, take a quiz, try a skill, paint them like a clown, or take a fingerprint. You will get more people to stop at your booth if they can do something.
  • Proper uniform is essential. Everyone is encouraged to wear the Scout uniform.
  • Have the booth going at all times. Be sure to not leave before the end of the fair, or begin late. Scout Fair usually has an influx of visitors at the beginning and at the end, as well as a steady stream throughout. Having an empty or unmanned booth does not help promote your units. Remember a shift roster should be made for every booth. PEOPLE GO WHERE THE ACTION IS!
  • Do not sell items, charge, or ask for donations as part of your booth.
  • A Scout is courteous at all times, especially when others are speaking or waiting in line.

Selecting your Booth Theme:

Units are encouraged to decorate their booth or demonstrate an activity based on this year’s theme. The top booths reflecting this theme will be recognized with a unique ribbon.

We have compiled some sample ideas for your booth; but feel free to come up with your own too. There are numerous ideas available. Start with monthly Cub Scout themes or achievements and electives. There are also many resources in merit badge books, and from commissioners and other Scouters. You may choose to focus on your community and its history, people, landmarks and activities. Select one that is fun and interesting to keep your Scouts excited and engaged, as well as entertaining for the visitors. The list of possible booths is endless. Have your youth and adult leaders brainstorm booth possibilities, then determine which is best for your unit and Scouts.

Remember the following when choosing your theme:

  • Experience is valuable, but not necessary.
  • The size of your unit may determine the amount of space you’ll need.
  • Thoughts to consider: What do your boys do best? What are their interests? What recent activities were the most successful? What hidden resources, hobbies and talents are out there?
  • Preparation time required and available.
  • Transportation needs.

Theme Ideas

Air and water pollution  Communications  Games of Skills  Leatherwork  Pottery Teepee making 
American folklore  Comparisons  Games of the past  Leave no trace  Puppets Texas history
American heritage  Compass  Gaming Leaves (leaf prints) Putt-putt golf  The world of sound 
American history  Cooking Gardening  Maps  Puzzles  Tile crafts
Antique plaque making Cowboys  Geology Marbles  Railroading  Tin-can craft 
Astronomy  Craftsman activities  Harmful habits  Model cars  Raingutter regatta  Tinfoil crafts 
Atomic Energy  Cub Scout chef Health and Safety  Model trains Rappelling  Toothpick crafts
Aviation  Cub Scout field day  Health careers  Models Morse code  Recycling Toy making
Backpacking  Cub Scout sports  High adventure  Mountain men Rocket derby  Toy soldiers 
Backyard camping Decoupage  Hiking  Mountaineering  Rocket making  Traffic safety 
Basketball catapults Dinosaurs Historical merit badge Museums  Rocks and minerals  Trail to Eagle 
Beadwork Drawing  History of Scouting  Music Rope making Transportation 
Beanbag games  Drum making Hobbies Native American crafts Sand art in a bottle  Tricks and puzzles 
Bicycle safety  Dutch oven cooking  Hockey Native American dancing Scouting history  Troop leadership 
Bike repair Electric games  Home gardens  Nature crafts  Scouting uniform and insignia Tube crafts
Birdhouses and feeders  Electricity Home safety  Nature trails  Scrapbook making  Veterinary medicine 
Block printing Emergency kits  Homemade games Neckerchief slides  Sculpturing Weather
Bottom of the sea  Emergency rescue  Homemade ice cream  No trace camping  Sea adventure  Wet sponge toss 
Box hockey Face paint Horsemanship  Obstacle course  Search & Rescue  Whittling 
Camp Songs Famous Americans Hunting safety Oceanography  Showman activities  Wilderness Survival
Camping merit badge  Famous Scouts  Indian lore/crafts  Old time radio  Signal tower Wildlife conservation 
Camping techniques  Feats of skill  Indian Signs  Orienteering  Silhouettes Wildlife habitats 
Candle decorating  Finger painting  Insects Outdoor games  Small boat sailing Winter camping 
Card making project  Fingerprinting  International Scouting Panning for gold  Soap sculptures  Wire crafts 
Carnival games  Fire prevention  Jewelry Passports  Space exploration  Woodcarving 
Catapults  Firearms safety  Jigsaw puzzle  Patriotism  Sports carnival  Woodworking
Ceramics First aid  Jungle tales Personal Fitness  Stamps World around us 
Chess  Fishing Kayak building  Pets Star study World foods 
Citizenship  Fitness Keep America beautiful Photography  Star trek  World travel
Clay modeling  Flag etiquette  Kite building  Physical fitness  Stencil crafts   
Clothespin craft  Flag history  Knots and lashings  Pinewood derby  Stone painting 
Coin collecting Fly tying  Law enforcement  Pioneering  String art   
Collections Forestry  Leather crafts  Plaster casting  Survival techniques 

 

Indoor Booths: Indoor booths are free, and are available in two sizes (10'x10' or 10'x20'). Booths will have drapery hung from aluminum tubing. The booths have 8' high drapery across the back and 3' high drapery on the sides. If an activity is too large for a booth, an indoor activity area can be requested (20'x20'). Indoor activity areas have twine tied to 3' high stanchions to define the area. For more information, read the safety guidelines. 

Chairs can be rented for $5 each and 6-foot tables for $15; these must be pre-ordered when registering for a booth. Units may bring tables and chairs. Tables and chairs will not be available for rent the day of the event. All materials must be carried; trailers are not be allowed inside. Bring dollies or wagons to carry supplies. Electrical outlets are available for $110 per single outlet (indoor booths only). These outlets are 115 - VAC, 10 amp circuits and will not handle coffee pots or hot plates. Electricity must be ordered when signing up for a booth. 

Outdoor Booths: Outdoor booths are free, and are available in one size (20'x20') on pavement. Bring sandbags to hold down canopies; stakes or spikes cannot be used on the pavement. All fires must be in elevated fireplaces. Cooking areas will be designated. Bring your own chairs and tables. For more information, read the safety guidelines. 

Scout Fair Booth Judging

Units are encouraged to decorate their booth or demonstrate an activity based on this year’s theme.  The top booths reflecting this theme will be recognized with a unique ribbon.  

Medical Forms

Adult leaders in charge of exhibits must bring an Annual Health and Medical Record (Parts A & B for all Scouting events) for each person attending Scout Fair.

 

Scout Fair Dates

January 24, 2019 Scout Fair Kickoffs
January 25, 2019 Scout Fair coupon book sales begins
March 7, 2019 Deadline to turn-in coupon book sales for 5% bonus commission. Consult your district website for turn-in locations.
March 22, 2019 Deadline to turn-in coupon book sales for 3% bonus commission
March 22, 2019 Deadline to sign-up for a booth to receive 10% participation commission
April 1, 2019 Deadline to turn-in coupon book sales for 1% bonus commission
April 6, 2019 Scout Fair set-up, 6:00 - 10:00 am.  All booths must be set up by 10:00 am.
April 6, 2019 Scout Fair, 10:00 am - 3:00 pm; deadline to receive full commissions on all sales
April 6, 2019 Scout Fair tear-down, no earlier than 3:00 pm

 

Scout Fair Prizes / Coupon Book Forms

Scout Fair Coupon Book Booth

Scout Fair Booth 

Promotional Article

2019 Scout Fair

April 6, 2019  |  10:00 am - 3:00 pm  

The Sam Houston Area Council, Boy Scouts of America is hosting Scout Fair on April 6, 2019. Scout Fair is free of charge and open to the public. Scouts of all ages converge to showcase their Scouting skills. Families will enjoy visiting hundreds of interactive booths. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area. Enjoy live entertainment on the center stage. Watch demonstrations, and interact with booths from our community partners...pick up free offers. The kids will enjoy many fun activities and crafts. Bring comfortable shoes and your camera. The event is being held at NRG Arena from 10:00 am – 3:00 pm; NRG parking is typically $12.

El Consejo del Área de Houston Sam, Boy Scouts of America está organizando la Feria Scout, el 6 de abril de 2019. Feria Scout es gratis y abierto al público. Scouts de todas las edades convergen para mostrar sus habilidades de scouts. Las familias disfrutarán visitando cientos de puestos interactivos. Traten las sorprendentes creaciones del horno holandés y otras delicias en el área de cocinar al aire libre. Disfruten de entretenimiento en vivo y demostraciones de nuestros socios de la comunidad...include do las ofertas gratis. Los niños podrán disfrutar de muchas actividades divertidas y artesanías. Traigan zapatos cómodos y su cámara. El evento se llevara a cabo en NRG Arena de 10:00 am - 3:00 pm. Se aplican cargos de aparcamiento en la zona.

Promotions

Right click and save these images to use for flyers, newsletters and websites.

      

       

District Contacts  / Coupon Book Turn-in Locations

Note: Check the district website for additional turn-in dates and locations.

District
(click for website)

Contact 

April 1, 2019*
 (*check district website)
(1% bonus commission deadline)
 
Aldine Pathfinder   Alma Watson
713-419-8263
Hilton Houston North
12400 Greenspoint Dr.
Houston, TX  77060
7pm - 7:30pm
 
Aquila  Paula Burns    
Arrowhead

Valerie Throgmorton
281-732-3985

Parkway Methodist Church
5801 New Territory
Sugar Land, TX 77479
By appointment
 
Arrowmoon Luis Guzman    
Big Cypress

Angela Teague
713-628-1873

Coles Crossing Community Center
13050 Barker Cypress
Cypress, TX 77429

6pm - 7pm
 
Brahman Stephanie Hajovsky    
Brazos Janet Potts
281-750-5331
Troop/Crew 1002 Weekly Meeting Place
St. John's UMC in Wendt Hall
500 Jackson St.
7pm - 8:30pm
 
Copperhead

Sheryl Hope
832-493-7721

Contact Sheryl Hope
7pm - 9pm
 
David Crockett  Michelle Hokanson
832-798-6693
*Thursday, March 28, 2019*
Waller United Methodist Church
1206 Smith St.
Waller, TX  77484
7pm - 8pm
 
Flaming Arrow

Jeff Hammonds
832-483-0236

 

*Thursday, March 28, 2019*
Contact Jeff Hammonds
9pm - 6pm
  
George Strake Stacey Aikman
936-828-6753
Chick-Fil-A
12310 Old Mongomery Rd.
Willis, TX  77318
6pm - 8pm
 
Iron Horse Elizabeth Doyle
713-725-1253
Klein Methodist Church
5920 Farm to Market 2920
Spring, TX  77388
7pm - 8pm
 
Mustang  Ashey Rex Memorial Drive Methodist Church
12955 Memorial Dr.
Houston, TX  77079
6pm - 8pm
Orion Keith Cutler, Jr
713-689-9061
Church of Good Shepherd
715 Carrell St.
Tomball, TX  77375
7pm - 9pm
 
Phoenix Sarah Matthews
281-755-5824
St. Timothy Church
6819 Louetta Rd.
Spring TX 77379
7pm - 8pm
  
Raven  Angie Broussard
832-922-7890
Woodforest Presbyterian Church
15330 Wallisville Rd.
Houston, TX 77049
7pm - 8:30pm
 
San Jacinto  Beanye Mronizski
713-859-6457
Contact Beanye Mronizski
7:30pm - 8:30pm
 
Skyline Stephen Ramsey
510-847-4815
Council office or by appointment.  
Soaring Eagle Kim Ho
713-835-2432
Starbucks
17505 NW Frwy #400
Houston, TX  77065
7pm - 8pm
 
Tall Timbers

Therese Wind
832-606-2137

Contact your District Executive:
Mary Welch

 

 
Texas Skies

Amy Kagay
281-253-5231

Epiphany of the Lord Catholic Community
1530 Norwalk Dr.
Katy TX 77450

6:30pm - 7:30pm
  
Thunder Wolf John Pyle
281-207-2341
*Thursday, March 28, 2019*
Stafford Scout Shop
12300 Parc Crest Dr #130
Stafford, TX  77477
6pm - 7pm
  
Twin Bayou Albexandra Ageitos Campesion Coffee House
2602 Waugh Dr.
Houston, TX  77006
7pm - 8 pm
 
W. L. Davis Roger Thomas, III
832-289-3488
Gregg Elementary School
6701 Roxbury Rd.
Houston, TX  77087
6pm - 8pm
 

 

 

Contacts

Coupon Books Unit leader or district Scout Fair representative
Prizes Unit leader or district Scout Fair representative
Scout Fair participation patches Unit leader or district Scout Fair representative
Unit Booth Registration Donna Burke

 

 

 

 

 

 

Nathan Doherty
Council Coupon Book Sales
 Coupon Book Information
 (713) 756-3306
nathan.doherty@scouting.org

Jennifer Ausmus
Unit / Council Booth Sign Up
 Booth Information
 (713) 756-3398
 jennifer.ausmus@scouting.org

Brendan Cronin
Community Exhibitors
 (713) 756-3308
  brendan.cronin@scouting.org

Brandon Lewis
Scout Fair Professional Staff Advisor
 (713) 756-3319
 brandon.lewis@scouting.org

 

 

Please note: By attending or participating in district or council events, you give permission for your photograph to be used to promote Scouting, Scouting recruitment and/or donations/solicitation flyers.